Getting Started at UNE

Benefit Eligible Faculty and Professional Staff

Initial paperwork is completed through the UNE People Admin Records portal. Information on how to access the portal will be communicated in a separate email. Completion of these forms is the basis for establishing systems access and it is therefore recommended to complete them promptly.

Benefit elections will also be made through the People Admin Record portal. Before making those elections, be sure to review Benefits Resources for New Hires.

Adjunct Faculty and Part-Time or Temporary Professional Staff

Initial paperwork needs to be completed in order to establish system access. Completing paperwork early and returning the packet to your hiring supervisor or Human Resources facilitates systems set up.

You will need to present appropriate original documentation to an authorized representative of the university (supervisor, human resources representative, or other designated individual) to finalize your packet.

Initial paperwork

• Application for employment (PDF)
• Instructions for completing first day essentials (PDF)
• Employee information form (PDF)
• I9 verification of employment eligibility form (PDF) (download then open your downloaded file)
• I9 verification of employment instructions (PDF)
• W4 federal tax form (PDF)
• W4 Maine tax form (PDF)
• Confidentiality agreement (PDF)
• Maine paid family leave law notice (PDF)
• Vaccination confirmation form (PDF) (only required for individuals working in clinical settings)
• ID card request form (PDF). Student employees do not need to complete this form.
• Anyone in a position requiring a background check will receive an email from our third-party vendor, Sterling, with a link to their system to input the appropriate information.

General Resources

• Faculty Handbook (PDF)
• Personnel Handbook (PDF)
• Holiday schedule (PDF)
• Ergonomic workstation brochure (PDF)
• Health Insurance Marketplace Coverage Options (PDF)
• Employee Assistance
• Web profiles
  • As an employee at UNE, we ask that you maintain a web profile. This serves as an online directory as well as a way for you to display expertise, recent publications, etc. To get started, log in at discountsharinghk.com/edit using your Okta credentials. You will be directed to fill out a form to request to have a profile created. If you have questions about this process, please email Joel Soloway in the Office of Communications. 
  • If you already have a profile, you can use the instructions below to learn how to edit it.
    • How to edit your UNE web profile

Orientation and required training connect you to information, policies, and training required by various regulatory agencies. All employees, and any employee/volunteer working in sensitive areas (such as labs), or needing access to student information and systems, are required to complete training. Available 24/7 through online modules, training is assigned once you have appropriate computer access and varies based on your specific role and status within the University and complements explanations that you will receive from your manager and mentors.

Orientation and training communications are distributed through University email once you have system access. The HR Compliance Training Guide (PDF) answers many of the compliance training related questions you may have.

You may also want to access to the policy handbooks below for other important information.

• Faculty Handbook (PDF)
• Personnel Handbook (PDF)

Understanding the payroll process, how it affects you, and what you can do to assure a smooth transition are important details as you begin employment with the University. Visit the payroll website to learn how to report time worked and leave time*.

• Benefits-eligible individuals will complete the ID request form through the People Admin Records portal. Please complete all fields including needed building access. You may also upload a photo or visit the Safety and Security Office to have your photo taken.
• All other adjunct faculty and temporary or part-time professional staff will bring your completed ID request form (PDF) to security to have your picture taken and ID Card processed.
• ID cards may take 2 to 3 days for processing after receiving your picture and all necessary documents.
• Carry your ID card with you at all times. It is your one card, all-access ID (PDF).
• If you have questions about your ID card or if it is lost or stolen, please contact our Security Department ID Officer at (207) 602-2900 or extension 2900 from any UNE phone.

Information Technology Services is your resource for getting online, keeping your technology up-to-date, and staying connected with your colleagues on campus and beyond. From the day you begin your position at UNE, ITS provides you with tech support, opportunities for online learning, and access to resources to ensure you succeed in your position. Contact ITS regarding any questions you may have regarding UNE Compass, your email account or general access, and any additional support you need.

Parking Permits

Campus parking information can be found on the Office of Safety and Security website, including:

• Interactive parking maps
• Links to the permit store for obtaining parking permits
• Instructions for how to obtain a parking permit
• Guidance for parking during snow events
• Information on general and special permit categories
• Other useful information such as blue light call boxes, EV spaces, handicap spaces and lot designations.

For more information regarding purchasing parking permits, violations, or other parking-related questions email parking@discountsharinghk.com.